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When printing this page, you must include the entire legal notice. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use. This handout will help you solve your memo-writing problems by discussing what a memo is, describing the parts of memos, and providing examples and explanations that will make your memos more effective.
The format of a memo follows the general guidelines of business writing. A memo is usually a page or two long, single spaced and left justified.
Instead of using indentations to show new paragraphs, skip a line between sentences. Business materials should be concise and easy to read.
A memorandum, or memo, is a short document distributed in hard copy (though electronic memos exist as well) throughout an organization to remind employees of meetings, deadlines and other special events. While writing a memo isn't difficult, there is a specific format that official memos follow. Memos are often announcements, and the person sending the memo speaks for a part or all of the organization. While it may contain a request for feedback, the announcement itself is linear, from the organization to the employees. Most writing is done under pressure. An executive has to produce a three-page position paper by tomorrow at nine. A department head suddenly has to write a one-page action memo by noon.
Therefore it is beneficial to use headings and lists to help the reader pinpoint certain information. You can help your reader understand your memo better by using headings for the summary and the discussion segments that follow it.
Write headings that are short but clarify the content of the segment. For example, instead of using "Summary" for your heading, try "New Advertising Recommendations," which is much more specific.
The major headings you choose are the ones that should be incorporated in your purpose-statement in the opening paragraph. For easy reading, put important points or details into lists rather than paragraphs when possible. Using lists will help you be concise when writing a memo.
The sections of the memo should be allocated in the following manner: Not all memos will be the same, and the structure can change as you see necessary.
Different organizations may have different formatting procedures, so be flexible in adapting your writing skills.Writing Professional Email and Memos (Project-Centered Course) from University System of Georgia. Want your workplace writing to make a positive impression?
At the end of this course, you will be a more confident writer, able to create higher. A memorandum, or memo, is a short document distributed in hard copy (though electronic memos exist as well) throughout an organization to remind employees of meetings, deadlines and other special events.
While writing a memo isn't difficult, there is a specific format that official memos follow. Most writing is done under pressure. An executive has to produce a three-page position paper by tomorrow at nine.
A department head suddenly has to write a one-page action memo by noon. The Purdue University Online Writing Lab serves writers from around the world and the Purdue University Writing Lab helps writers on Purdue's campus.
Next steps. Choose an option below to learn about our essay formats. You will also find an essay evaluation grid, a list of SAT essay topics for you to practice on and two sample essays.
INTRODUCTION. This Enforcement Guidance clarifies the rights and responsibilities of employers and individuals with disabilities regarding reasonable accommodation and undue hardship.